The “GDPR” is the EU (2016/679) General Data Protection Regulation. It is a regulation aimed to protect the Personal Data of individuals.
2.1. Administration of the application process and assessment of your skills, qualifications and interests, including information verification
Your Personal Data will be processed during the application process. When the application process has been closed, we will store your Personal Data for another nine months or such longer or shorter period permitted in your country in order to exercise, establish or defend a legal claim. If you become employed by Walter, we will store your Personal Data during your employment in accordance with the Sandvik Employee Privacy Notice.
2.2. Conduct background checks
If the position you apply for requires and, to the extent permitted by local law, Walter will process your Personal Data for the purpose of conducting background checks. Personal Data processed for this purpose includes:
- Contact information (such as name, address, e-mail address, telephone number)
- Copy of your criminal record
- Financial information (e.g. credit checks)
Your Personal Data is processed on the basis of Walter’s legitimate interest to verify that your background is suitable for Walter's business and the job you have applied for. Moreover, Walter has an interest in verifying the information that you have provided.
Any criminal records processed will be irreversibly erased after Walter has conducted the background check. When the application process has been closed, we will store your Personal Data for another nine months or such longer or shorter period permitted in your country in order to exercise, establish or defend a legal claim. If you become employed by Walter, we will store your Personal Data during your employment in accordance with the Sandvik Employee Privacy Notice.
2.3. Record keeping and communication of career opportunities
If you give your consent, Walter will also process your Personal Data for consideration with other potential positions within the Walter group and keep you informed regarding potential career opportunities that suit your profile. Personal Data processed for this purpose includes:
- Contact information (such as name, address, e-mail address and telephone number)
- Position previously applied for and job preferences, how you heard about the position, your willingness to travel if the applied position so requires
- Information about current employment
- Job experience
- Formal Qualifications
- Qualifications (such as language skills, computer knowledge and special skills)
- Other information provided by you in your Curriculum Vitae and/or personal letter
Your Personal Data is processed on the basis of your consent. You may revoke your consent in accordance with section 6 below.
The Personal Data processed for the above purposes will be stored for twelve (12) months, (unless the law in the country where you applied allows for a longer retention period based on defending claims or mandates a shorter retention period), calculated from when the application process has been closed. However, Walter will store your Personal Data even longer, if you notify Walter you would like to be considered for other positions within Walter. Such notification shall constitute a renewed consent to the processing of your Personal Data, and Walter will then store your Personal Data for an additional 12 months.
Walter will strive to send you an e-mail reminder at the end of the twelve month period. If you become employed by Walter, we will store your Personal Data during your employment in accordance with the Sandvik Employee Data Privacy Notice
2.4. Establish, exercise and defend legal claims
Walter may process your Personal Data for the purposes of establishing, exercising and defending potential legal claims. Personal Data processed for these purposes include the same categories of Personal data as detailed above.
Your Personal Data processed in accordance with this section 2.4 is processed on the basis of a legitimate interest for Walter to establish, exercise and/or defend potential legal claims in the event of a dispute or controversy between you and Walter, related to the hiring process and/or your application.
As explained above, the Personal Data processed for this purpose will be stored until the application process for the position you have applied for is closed and for another nine months or such longer or shorter period permitted in your country in order to exercise, establish or defend a legal claim.3. Disclosure and transfer of Personal Data
Walter may disclose Personal Data processed for the purposes set forth in section 2 above to other companies within the Walter group. Such recipients may be located in countries outside the EU/EEA. To ensure adequate protection of Personal Data when it is transferred (regardless to which country it is transferred) both the sending and receiving Walter entity have entered Walter’s intra-group data transfer agreement. This means that the receiving Walter entity must safeguard the Personal Data, for example by complying with the European Commission´s Standard Contractual Clauses in relation to the data transfer.
Moreover, Walter may share data with external parties such as vendors and service providers that process Personal Data under Walter´s instructions. If and when Personal Data is transferred outside the EU/EEA, Walter will ensure that the European Commission´s Standard Contractual Clauses have been entered into between the Walter entity that transfers the data and the receiving external party. Alternatively, other safeguards will be put in place before such a transfer.
You are entitled to receive a copy of any documentation demonstrating that appropriate safeguards have been taken in order to protect your Personal Data during a transfer outside the EU/EEA regardless of whether it is an intra-group transfer or a transfer to an external party. To request such a confirmation, please send your request to firstname.lastname@example.org.
Transfers in accordance with this section 3 will be done for the same purposes as described above and are based on the same legal ground as is applicable for each respective purpose set forth in section 2 above. If you would like further information of countries outside the EU/EEA to which your personal data may be transferred, contact us at email@example.com.
Walter may also provide your Personal Data (such as name, social security number, address and information regarding your income) to governmental authorities for the purposes of complying with legal obligations, for example, in the area of accounting and tax reporting.4. Your rights
4.1. Right of rectification and access
Walter will take steps in accordance with the GDPR to keep your Personal Data accurate, complete and up-to-date. If you identify that any Personal Data related to you is inadequate, incomplete or incorrect, you are entitled to have the Personal Data corrected.
Further, you also have the right to request access to the Personal Data that we process about you. Such request should be made to https://www.home.sandvik/privacy.
4.2. More specifically, you have the below listed rights under the GDPR. All requests should be made to https://www.home.sandvik/privacy
(a) request confirmation about whether your Personal Data is processed. If so, you have the right to access your Personal Data and additional information such as the purpose of processing. You are also entitled to receive a copy of the Personal Data undergoing processing. If you make the request digitally, the information will be provided in a machine readable format.
(b) object based on your particular situation to any processing of your Personal Data based on a legitimate interest of Walter;
(c) where Processing was based on your consent, withdraw your consent at any time;
(d) under certain circumstances have your Personal Data erased;
(e) under certain circumstances, restrict the processing of your Personal Data; and
(f) for data portability GDPR requirements, receive a machine-readable copy of the Personal Data processed based on your consent and when the personal data has been provided to Walter by you
4.3. Complaints to the supervisory authority You always have the right to file a complaint regarding the processing of your Personal Data to the competent data protection authority in the country where you live, where you are working or where you believe a violation of the GDPR occurred.5. Contact information
The controller for your Personal Data is the Walter entity that you are applying to and another Walter group entity if necessary to further fulfill the above-stated purposes. If you have any questions about who the controller is of your Personal Data, please contact us at firstname.lastname@example.org
6. Revocation of consent
You may at any time revoke any or all of the above consents that you have given Walter pertaining to the processing of your Personal Data. You may revoke your consent by contacting Walter at https://www.home.Sandvik/privacy. Walter will cease to process your Personal Data relating to the purposes for which your consent has been revoked and you will receive verification by Walter that your Personal Data no longer will be processed for that purpose.